The product
Everything a UAE freight office runs — on one record.
Veloxa connects the freight workflow around the shipment: quote, job, internal tracking, vendor cost, invoice, payment, margin, receivables, and paperwork.
Book a DemoWhy a workflow layer
From scattered tools or bloated systems to one freight workflow.
Veloxa is not just a place to enter data. It is a workflow layer for freight teams that need quotes, jobs, vendor costs, invoices, receivables, and documents to stay connected — whether the office runs on spreadsheets today, on generic tools, or on software heavier than the work.
How it runs
The workflow, end to end.
Before features, the thing that matters: the same seven steps your office already runs — connected instead of scattered.
Quote the shipment
QTN-2026-00012Line items, VAT where applicable, a sequential QTN number, and a branded PDF the customer can say yes to. Validity tracked, revisions kept.
Convert it into a job
JOB-2026-00018One click. The quote's lines, customer, and lane become the job — nothing retyped, nothing lost between files.
Track internal progress
AWB / BOLStatus, stage, and references by mode — with alerts when something is missing, stuck, or past its ETA. Tracking is for your team.
Add vendor costs
LPO-2026-00009Vendor bills and LPOs captured against the job. Every cost lands where it belongs — estimated, booked, then final.
Issue the invoice
INV-2026-00024Created from the job's own lines. Sequential number, TRN fields where applicable, VAT-ready line items — locked at issue.
Record payment
RCPTPayments, part-payments, credit notes, and customer advances — allocated against the invoice, in any currency with the AED value captured.
Review margin and receivables
MARGIN 24.2%What the job earned, what it cost, and who still owes you — read off the record itself, not rebuilt in a spreadsheet.
Access & accountability
Role-based access for the way your freight team works.
Owner/Admin, Operations, and Finance are common setups — each person gets the access their job needs.
One operating view
Per-job margins, receivables, payables, net position, and a record of key actions. Control over exactly who sees money.
Everything for the shipment. Nothing that isn't their business.
Quotes, jobs, stages, references, and tracking in one workflow — without chasing information across chats and sheets, and without seeing cost or margin data.
Clean numbers, no rebuilding
Invoices, payments, credit notes, vendor bills, expenses, VAT summaries, aging, and Excel exports — without manually rebuilding every job in a spreadsheet.
Inside Veloxa
The whole workflow, module by module.
Quotations
QTN-2026-00012Win the job with paperwork that looks the part. Build quotations with line items and VAT — priced or scope-only. Issue with a sequential QTN number, send a branded PDF to the customer, and track validity with real expiry enforcement. Revisions keep the history; accepted quotes convert to jobs in one click.
Jobs & profitability
JOB-2026-00018Every dirham a shipment earns and burns, on the job itself. Air, sea, or land; a status and a freight stage; AWB and BOL references enforced by mode. Costs are captured against the job in stages — estimated, booked, final — and margin is visible as soon as the job has estimate, invoice, or cost data, updated as documents are issued, flagged when costs overrun what you expected.
Invoicing & receivables
INV-2026-00024VAT invoices with sequential numbering and frozen detail at issue. Record payments and part-payments in any currency with the AED value captured. Corrections are controlled: credit notes validated against the invoice, customer advances allocated to documents, write-offs for what you'll never collect, and set-off when a customer is also your vendor. Aging shows every outstanding dirham by how long it's been waiting.
Vendor costs & payables
LPO-2026-00009Send LPOs (purchase orders) to vendors by email with a branded PDF. Capture vendor bills against jobs — every bill becomes a job cost the margin can see. Record vendor payments with the same discipline as receipts, adjust with vendor debit notes, and watch payables age alongside receivables.
Expenses
EXPENSESRent, salaries, utilities, fuel — categorized, multi-currency with AED conversion, input VAT captured, receipts stored securely in the cloud. Deliberately separate from job costing, so office costs never distort a shipment's margin.
Reports & exports
REPORTSThe numbers your accountant asks for, without the rebuild. AR aging. AP aging. VAT summary. Customer and vendor statements. Revenue and shipment reports with date ranges. Excel and CSV exports help your accountant and team work from cleaner data instead of rebuilding reports manually. We'll walk you through the reporting setup during the demo and onboarding.
Roles, audit & control
ACCESSRole-based access with clear accountability. Operations staff work on shipments without seeing cost or margin data — removed by the server, not hidden by the screen. Every document action — create, edit, issue, void, payment — is recorded in the audit log with who and when.
Built for the UAE
AED · TRN · VATAED precision to the fils. VAT-ready line items and TRN fields where applicable. Dubai timezone. Sequential numbering per document type — invoices, quotations, credit notes, LPOs.
Internal tracking
FOR YOUR TEAMSearch any job, see the shipment timeline your team maintains, and share internal links with colleagues. Tracking in Veloxa today is for your team.