Freight receivables
Know who owes you, how much, and for how long.
Right now, the honest answer to "what's outstanding?" probably lives in one person's spreadsheet — or one person's memory. Veloxa keeps every payment, part-payment, credit note, and advance against the invoice and the job it came from, and shows receivables aging on one screen. When you call a customer, you call with the invoice number, the amount, and the days — not a feeling.
The problem
What this looks like in the office.
01
Old invoices you find by accident
You're looking for something else in the shared folder and there it is — an invoice from March, AED 12,650, never chased. Nobody decided to let it slide. Nobody saw it. In a busy office, an invoice that isn't on a screen somewhere is an invoice that is quietly aging.
02
The balance lives in one spreadsheet — and one head
The receivables sheet is accurate as of whenever it was last updated, and complete as far as one person remembers. When that person is on leave, follow-up stops. When they resign, you rebuild the picture from bank statements and old emails.
03
Part-payments turn balances into debates
A customer sends AED 10,000 against three open invoices and doesn't say which. Your sheet says one thing, their accounts say another, and the next call starts with twenty minutes of reconciliation before anyone talks about payment.
04
Vague follow-up calls get postponed
Nobody likes calling a customer with "I think you owe us something." Without the invoice number, the job, and the days outstanding, the call feels weak — so it slips to next week. Meanwhile your own vendor bills, detention, and demurrage don't wait.
With Veloxa
How Veloxa handles it.
Aging on one screen: 0–30, 31–60, 61–90+
Every outstanding dirham, bucketed by how long it has been waiting. Open one screen at the start of the week and know exactly which invoices need a call — before the 61–90+ bucket becomes a year-end surprise. A weekly routine helps too: how to follow up freight receivables.
Every payment lands on the invoice — and the job
Payments and part-payments are recorded against the specific invoice, and the invoice belongs to a job. A customer balance becomes arithmetic, not archaeology — and because collections connect back to the job, you can see which jobs earned margin you haven't actually collected yet.
Part-payments that stay legible
Say the job invoiced AED 18,400 and the customer paid AED 10,000. Veloxa shows AED 8,400 outstanding on that invoice, with the payment dated and recorded. Credit notes are validated against the invoice they correct, and customer advances are allocated to documents instead of floating in a suspense column.
Customer statements without the rebuild
A statement — invoices, payments, credits, balance — generated from the records themselves, not reassembled in Excel the night before you send it. Export to Excel or CSV when your accountant asks.
The follow-up call gets specific
The conversation changes from "I think there's an outstanding balance" to "INV-2026-00019 on the Jebel Ali job, AED 12,650, 41 days." Specific follow-up is shorter, less awkward, and harder to deflect.
Works alongside your accountant
Issued invoices are locked, numbering is sequential, and there's an audit trail of who recorded what and when. The freight record stays clean from the job itself — starting with invoices that are right the first time.
In the demo, we show
- The receivables aging screen — every open invoice by bucket
- A part-payment recorded against an invoice, and the balance updating
- A credit note validated against the invoice it corrects
- A customer statement generated and exported to Excel
- How operations staff work the same jobs without seeing money
FAQ
Fair questions.
Does Veloxa chase customers automatically?
No. Receivables in Veloxa is for your team: the aging screen, exact balances, statements, and the history behind each invoice. The follow-up itself stays yours — Veloxa's job is to make it a two-minute check instead of an afternoon of reconstruction.
We have an accountant and accounting software. Where does Veloxa fit?
Veloxa runs the money side of freight operations — invoices, payments, credit notes, advances, aging — connected to the jobs that caused them. The numbers stay clean from the job itself and export whenever you need them. See the full product for how the pieces connect.
Our receivables live in Excel today. How do we move?
Onboarding is guided: your company, users, and customer and vendor list are imported with you, with a preview before anything is saved. If the sheet is starting to creak, the signs usually show up before the numbers do — here's what to look for.
See who owes you — in 30 minutes.
We'll walk a real freight workflow end to end — quote to job to invoice to part-payment — and finish on the aging screen that ends the guessing. No slides, no pressure. Bring your hardest receivables question.
Book a Demo