Per-job profitability
Know which jobs made money — not just which months looked fine.
A month can close at a healthy number while three jobs inside it lost money. Veloxa puts every customer invoice and every vendor cost on the job that caused them, so margin is visible per job — while the file is still open, not after someone finally rebuilds it in Excel.
The problem
What this looks like in the office.
01
Revenue in one file, costs in someone's inbox
The customer invoice sits in the accounts folder. The trucker's bill is a photo in WhatsApp. The shipping line's detention invoice arrives three weeks after the container left Jebel Ali. Putting them side by side for one job takes an afternoon — so it doesn't happen.
02
Late vendor bills quietly eat the margin
The day you invoice, the job looks good — say AED 4,450 of margin on an AED 18,400 invoice. Three weeks later a detention bill lands for AED 1,850 you never booked. Real margin: AED 2,600. But the spreadsheet still says 4,450, because nobody re-opens closed files.
03
A profitable month can hide loss-making jobs
The month's total looks fine, so nobody digs. But inside it there may be a lane priced off last year's buy rates, or a customer whose every shipment needs extra handling you never bill. Those jobs get requoted at the same rates next month, because no one could see them.
04
Nobody volunteers to assemble the numbers
Answering "did that job make money?" means finding the quotation, the invoice, and every vendor bill, then rebuilding it all in a spreadsheet. That's why the question gets asked quarterly, if ever. If your office is holding this together in Excel, the margin numbers are only as fresh as the last afternoon someone sacrificed to them.
With Veloxa
How Veloxa handles it.
Every invoice and every vendor cost lands on the job
The customer invoice is created from the job's own lines, and vendor bills are captured against the job that caused them — including the ones that arrive weeks after delivery. Invoicing and costing live on the same record, so there is nothing to match up later.
Margin appears as soon as the job has data
You don't wait for the job to close. Once a job has estimate, invoice, or cost data, margin sits on the job record and updates as documents are issued and bills are captured.
Estimated, booked, final — costs captured in stages
Record what you expected to pay, what you committed to with the vendor, and what was finally billed. The gap between those three numbers is where margin leaks — Veloxa shows it per job instead of burying it in the month's total.
Flags when costs pass what you expected
When booked or final costs overrun the estimate, the job is flagged. You find out while the file is still open — in time to bill a chargeable extra or fix the rate on the next quote — not at month-end.
Operations run the shipment without seeing the margin
Role-based access means operations staff manage stages, AWB and BOL references, and internal tracking without seeing buy rates, vendor costs, or margins. That data is removed by the server, not hidden by the screen. Owners and finance see the full picture — the product page shows how the roles fit together.
Reports and exports without the rebuild
Per-job margin, revenue and shipment reports with date ranges, and Excel/CSV exports your accountant can work from — instead of someone rebuilding every job in a spreadsheet on the last Thursday of the month.
In the demo, we show
- A vendor bill captured against a job — and the margin updating in front of you
- One job's estimated, booked, and final costs side by side
- A late detention charge pushing costs past the estimate, and the flag it raises
- The same job as an operations user sees it — no costs, no margins
- A per-job margin report exported to Excel
FAQ
Fair questions.
When does margin actually show up on a job?
As soon as the job has estimate, invoice, or cost data. You don't have to wait for the job to close — margin updates as invoices are issued and vendor bills are captured, so an open job shows its current number.
Can operations staff see costs and margins?
Only if you want them to. Role-based access lets operations manage shipments, stages, and references without seeing cost, margin, or finance data — removed by the server, not hidden by the screen. Owners and finance keep the full view.
Do office expenses like rent and salaries distort job margins?
No. Expenses are kept deliberately separate from job costing, so rent, salaries, utilities, and fuel never leak into a shipment's margin. A job's number reflects that job — nothing else.
Watch a vendor bill move a job's margin.
Book a 30-minute demo on a real freight scenario: quote to job to invoice to vendor bill, with the margin updating as it happens. Bring a lane or a job that felt thin and we'll run it through. No slides, no pressure.
Book a Demo