For UAE forwarders
Freight forwarding software built for the way a UAE freight office actually runs.
Quote, job, vendor cost, invoice, payment, and margin — on one record, in AED to the fils, on Dubai time, with TRN fields where applicable. Veloxa is built for freight teams that want operational control without spreadsheet chaos or software bloat.
The problem
What this looks like in the office.
01
The job lives in five windows
The quote is an Excel file. The shipment update is somewhere in WhatsApp. The invoice is a Word document saved as PDF. The vendor bill is sitting in email, and the customer's balance is in one person's head. When a customer calls asking about their shipment and what they owe, someone opens all five — and hopes the versions agree.
02
Month-end VAT paperwork rebuilt by hand
Invoice numbers checked one by one for gaps. TRNs copied from an old file. The VAT summary rebuilt in a spreadsheet from whatever invoices anyone can find. It gets done — but it takes days, and everyone holds their breath until the accountant signs off.
03
Margin discovered after the job closes
The sell rate was set at quotation. The vendor bills — ocean freight, transport, a detention charge out of Jebel Ali — arrive over the following weeks. Say the job invoiced AED 18,400: nobody knew whether it made AED 4,000 or AED 400 until the job was closed and the answer was history.
04
Software heavier than the office it runs
Some teams already bought software — and it turned out too heavy, too feature-packed, or too disconnected from how the office works. Modules nobody has opened. Reports that need a specialist to build. New hires spending weeks learning screens the business barely uses.
With Veloxa
How Veloxa handles it.
Quote, job, invoice, payment — one record
A quotation with line items and validity converts to a job in one click. The invoice is created from the job's own lines. Payments and part-payments land against the invoice. Nothing is retyped and nothing drifts out of sync — the shipment carries its own paperwork.
Documents your accountant can work with
Sequential numbering per document type, TRN fields where applicable, VAT-ready line items, and documents locked at issue. A VAT summary and Excel/CSV exports mean month-end starts from clean data instead of a rebuild. More on what belongs on a forwarder's invoice in our VAT invoice guide.
Margin while the job is still open
Vendor bills are captured against the job, so every cost lands on the shipment that caused it. Margin is visible as soon as the job has estimate, invoice, or cost data — and flags when costs overrun what you expected. See per-job profitability.
Receivables and payables that age in the open
Who owes you, how much, and for how long — 0–30, 31–60, 61–90+ — with payments, part-payments, credit notes, and customer advances recorded where they belong. Payables age alongside, so the vendor side gets the same discipline. More on receivables follow-up.
Operations works without seeing the money
Role-based access means operations staff manage shipments, stages, and references — AWB for air, BOL for sea — without seeing buy rates, costs, or margins. That data is removed by the server, not hidden by the screen. And every document action sits in the audit trail: who did what, and when.
Set up with the people who built it
Guided onboarding: your company, your users, and your customer and vendor list imported with you — designed to be measured in days, not months. AED to the fils and Dubai timezone throughout, so nothing about the setup fights the way a UAE office runs.
In the demo, we show
- A quotation with validity converting to a job in one click
- Vendor bills landing on the job and moving the margin
- An invoice issued from the job's own lines — sequential number, locked at issue
- A part-payment recorded and the receivable aging on one screen
- The same job through operations eyes and owner eyes — role-based access in action
FAQ
Fair questions.
Is Veloxa accounting software?
Veloxa runs the money side of freight operations — invoices, vendor bills, payments, receivables, payables, and VAT summaries — connected to the shipment. Zoho Books is accounting software. Veloxa is built around the freight workflow before the accounts are finalized: quote, job, vendor cost, invoice, payment, margin, and receivables. Many companies may still keep their accountant or accounting tool. Veloxa helps the freight office send cleaner, more connected data into that process.
How does Veloxa handle VAT on documents?
Line items are VAT-ready, with VAT lines where applicable, TRN fields where applicable, sequential numbering, and a VAT summary with Excel/CSV exports for your accountant. This is general information, not tax advice — confirm specifics with your accountant or tax advisor.
How long does setup take?
For a standard setup, onboarding is designed to be measured in days, not months. We set up your company and users with you, and import your customer and vendor list from a simple template with a preview before anything is saved. Then we train your team on the real workflow.
See your quote-to-payment workflow, live.
30 minutes on a real freight workflow — a quotation becoming a job, vendor bills moving the margin, an invoice aging in receivables. No slides, no pressure, no obligation. Bring a job you'd like to see run through it.
Book a Demo